GDPR – What It Is & Why You Need To Be Prepared!

GDPR – What It Is & Why You Need To Be Prepared!

GDPR

As we all battle on with the day to day activities of our jobs, it can be challenging to ensure that we’re on top of changes to regulations that might affect us. This it seems is very much the case when it comes to the general awareness for the planned introduction of the General Data Protection Regulation (GDPR). Having been in the European Commission’s think tank for nearly three years, GDPR is due to replace the outdated and somewhat limited EU Data Protection Directive.

GDPR EuropeLast month our vendor partner, Ipswitch File Transfer, announced the results of a European survey of IT professionals attitudes to regulations and compliance. The results indicated a shocking lack of awareness of GDPR across the board, and with the regulation due to come into effect late this year or early next; the clock is ticking.

GDPR is meant to unify and simplify data protection across 28 countries within the European Union (EU). Why should we be concerned? The range of its penalties are a little more extensive than the ICO monetary penalty maximum of £500,000 currently the most prolific threat to enterprises careless with their data. Under the GDPR, financial penalties of up to €100million (approximately £80m) or up to five percent of worldwide turnover, whichever is greater, for organisations that breach its rules.

Ipswitch’s survey highlighted some interesting statistics:

COMPLIANCE CHALLENGES AHEAD FOR THOSE WHO DON’T KNOW GDPR OR ITS TIMING

  • 56% could not accurately identify what ‘GDPR’ means
  • 52% admitted they were not ready for GDPR
  • 35% confessed to not knowing whether their IT policies and process were up to the job
  • 12% percent of respondents felt ready for the change
  • 64% also conceded they had no idea when this regulation is due to come into effect
  • 14% could correctly identify that the GDPR is due to come into effect in late 2014/early 2015

 

SO, WHAT DOES IT MEAN TO YOU AND YOUR COMPANY?

The security of personally identifiable data has never been more important and you are accountable for it. Review your policies and procedures for data processing. How are you moving data? Who has access to it? Where is it stored and is it secure in transit and at rest? How long do you need to retain data for? Do you have strong audit and reporting capabilities for the lifetime of your data?

If your B2B, file based workflows are home-grown and lack the controls, security features, audit and reporting capabilities needed in light of changes to EU data protection changes, we can help. Our managed file transfer consultants can help you to review your data transfer requirements to ensure that your data is secure in transit and at rest, and that you have the right controls over your data. Call the team now on 0333 123 1240 for an initial no-obligation discussion to see how we can help you.

Globalscape teams with SMS PASSCODE® to Enhance Customer Security

Globalscape teams with SMS PASSCODE® to Enhance Customer Security

SMS PASSCODE’s multi-factor authentication platform now integrates with Globalscape’s Enhanced File Transfer (EFT) Server.

The importance of stepping up user authentication

sms-passcodeA username and password are no longer enough to authenticate the identity of employees accessing corporate networks and data. Research indicates that weak or stolen user credentials are the preferred weapons used by cybercriminals, and are behind approximately 76 percent of all network intrusions.

Traditional two-factor authentication requires something the user knows (usually a password) and something the user has (like a token, fingerprint or mobile phone). In the past, companies distributed hardware tokens to their employees to help validate their identity when logging in; however, over time, these types of solutions have proved cumbersome and expensive for IT to manage effectively, while offering little convenience for end-users.

SMS PASSCODE offers a balance between strong security and high user convenience, with features that include:

  • Leveraging the one thing users always carry with them – their mobile phone – and provides a superior user experience by taking full advantage of contextual information such as time, geo-location, and type of login system being accessed.
  • Intelligent authentication that sees whether users are logging in from trusted locations like home or the office, versus an airport lounge with public Wi-Fi (for example), and conveniently delivers the appropriate level of security for the users.

How SMS PASSCODE works with EFT

Globalscape EFT includes multi-factor authentication through the SMS PASSCODE platform. On a local or LDAP-authenticated site, the administrator can configure EFT to connect to SMS PASSCODE to deliver a one-time use passcode via text message (SMS), a voice call, through email, or via an app to the user’s mobile phone as part of the login process for HTTP, HTTPS or SFTP transfers. Codes are generated in real time when the user enters a correct username and password, and the codes are locked to the session ID of the device used to log in from for added security. Following the successful entry of the SMS code, the user has full access to their files and folders. Any user account that is configured to use SMS authentication must supply the correct user name, password and unique one-time passcode delivered to their mobile phone in order to log in.

The Benefits

  • Convenience: leverages the one thing users always carry with them – their mobile phone
  • Reduced cost: no hardware tokens to buy or maintain
  • Codes are never stored: real time, session-specific codes
  • Superior user experience: avoid burdensome passwords
  • Better security: intelligent authentication assesses the threat level and dynamically adjusts the level of user authentication needed
  • Easy to implement, manage and scale

Please get in touch with the Pro2col team if you have any queries regarding this or any other feature of Globalscape’s EFT Server.

“Today’s modern cybersecurity threats have overwhelmed passwords and tokens, and companies are seeking strong authentication that protects their employees and is easy to use. With the integration
between Globalscape and SMS PASSCODE, system administrators can easily add multi-factor authentication
to their secure file transfer via EFT without compromising the user experience.”
Says Torben Anderson, chief commercial officer at SMS PASSCODE,
“We are excited to partner with a visionary security company like Globalscape that shares our passion
for keeping corporate networks and data secure.”

“Technology integrations that can improve authentication security for our customers just make sense in our EFT solution.” says Greg Hoffer, senior director of engineering at Globalscape,
“We have been hearing about phone-based authentication as a second factor for many years; it has
significant usability and security improvements over the legacy token-based approach to two-factor
authentication. SMS PASSCODE has a well-designed, thoughtful implementation of phone-based multi-factor
authentication. Their platform ties seamlessly into our EFT solution to provide the most secure enterprise
class of secure file sharing on the market.”

Ipswitch Survey Reveals; Damage to Reputation Seen as Biggest Reason to Comply with Data Protection Laws.

Ipswitch Survey Reveals; Damage to Reputation Seen as Biggest Reason to Comply with Data Protection Laws.

Despite 71% believing UK data protection laws should be stronger, 53% still admit to sending sensitive documents by email and 19% have lost critical documents in transit.

A survey by Ipswitch, managed file transfer (MFT) solutions vendor, reveals that fear of reputational damage is the biggest driver for business professionals to comply with data security laws. Yet the majority are still failing to secure the transfer of critical files.

The survey, conducted at the end of April 2014, asked 415 business professionals working across the EU about attitudes, practices and technologies relating to data security and protection. The results also show that the UK is seen as having tighter data protection laws than Germany or France. However, the vast majority think the UK’s data protection laws need to be even stricter.

Key Conclusions:

  • 31 percent of business professionals say that financial censure is the biggest impetus for complying with data protection or staying in line with ICO guidelines, while nearly half (43 percent) cite fear of reputational damage to their brand as the major reason to fall in line
  • The survey also reveals that over half of respondents (53 percent) admit to sending business sensitive documents over unsecured email, while nearly a fifth (19 percent) also admit to losing critical business documents
  • 64 percent of respondents consider the UK to have the tightest data protection laws, 30 percent name Germany as having the strictest laws, while six percent of respondents say that France has the strictest data protection
  • Almost three-quarters (71 percent) of respondents believe UK data protection laws should be stronger to protect businesses and consumers
  • Over a quarter of respondents (27 percent) have never heard of the UK Information Commissioner’s Office (ICO), the public body which reports to UK Parliament and is sponsored by the Ministry of Justice to oversee data protection and privacy
  • More than half (57 percent) agree that the ICO should be more aggressive in its data protection responsibilities

Data-Protection-Image-300x198“It is clear that organisations need to take more responsibility for their own file transfer practices.  Our survey reveals that far too many still rely on unsecured procedures for transferring sensitive files to get work done,” said Loic Triger, VP International Sales for Ipswitch. “Businesses need to have systems in place to mitigate security breaches, and rigorously ensure those systems are appropriately used.”

“Enterprises have come to rely on a mix of DIY approaches for file movement, in the absence of well-defined policies and enterprise-supported alternatives. But it is entirely possible to untangle the web of file transfer applications available and talk about best practices to ensure visibility and control in an increasingly regulated market. We urge all organisations to re-evaluate their file transfer methodologies, before they end up paying the price, either in diminished brand reputation, customer losses, or financial penalties.”

“Business simply cannot afford – either in terms of cost or reputation – to deal with the potential fall-out from unsafe business practices such as unsecured file sharing, and they are clearly looking to the ICO to take the lead in implementing further, stricter regulation.”

 

About Ipswitch
Ipswitch helps solve complex IT problems with simple solutions. The company’s software is trusted by millions of people worldwide to transfer files between systems, business partners and customers; and to monitor networks, applications and servers. Ipswitch was founded in 1991 and is based in Lexington, Massachusetts with offices throughout the U.S., Europe and Asia. Pro2col are Ipswitch’s Elite Partner here in the UK, please do not hesitate to get in contact if you require any further information.

Are Employees Putting Your Company’s Data at Risk?

Are Employees Putting Your Company’s Data at Risk?

One of our key vendors, Ipswitch File Transfer conducted a survey of over 200 IT leaders and practitioners with security responsibilities about person-to-person file-sharing practices.  From the results that they gathered, this is what they found… These results should alarm IT and security professionals.  Findings show that employees are circumventing IT staff by sending confidential and highly sensitive company files via means that are insecure and lack auditability. The results serve as a graphic reminder that when company systems hinder employee productivity, it’s both a security risk and bad for business. There’s no way to sugarcoat the results of the survey, the highlights of which you can see in the Infographic below.

Click here to register to receive the full research report results and recommendations. Person-to-Person-File-Sharing-Risks2-621x1024-1

Security hole in Facebook’s secure file transfer platform

Security hole in Facebook’s secure file transfer platform

As a brand Facebook is up there with the biggest of them, with over a billion users each month according to company reports .  This makes them a big target for the cybercrime community. As a countermeasure their ‘Bug Bounty Program’ encourages friendly hackers to report vulnerabilities in their systems and it was one such researcher that noted the security hole in their Accellion private cloud deployment.

Writing on his blog on this Monday, Nir Goldshalger announced that he had previously uncovered a hole affecting Accellion Secure File Transfer appliance that would allow an attacker to gain control of a users account with little more than their email address account.

facebook-logo

A closer look at the date on the video at the bottom of his blog article (19th March 2012) and when the problem was patched (patch 9_1_166 released on 20th March 2012) would suggest that Nir did in fact identify this vulnerability, meaning that Facebook Bug Bounty Program is a worthwhile exercise.  It also demonstrates that Accellion took the issue seriously, quickly and efficiently addressing the problem when it came to light.

Software is rarely ever without flaws but all vendors do their best to ensure products don’t reach the market with problems and when they do, responding quickly is the key to maintaining brand integrity.  This also goes to highlight how important it is for customers to update the software patches released by vendors in a timely manner.  Nir was likely paid for his research and held off releasing this information for nine months, whilst I expect Accellion made a concerted effort to ensure all customers were running the latest versions of software. It will no doubt have a small negative impact on Accellion’s brand image but on the plus side, it appears to show that Accellion handled the matter in a professional manner.

Ad Hoc file transfer is one of the largest segments of the managed file transfer industry and we’re pleased to be working with some of the industries leading brands. With solutions from Biscom, Ipswitch, Globalscape and more, we at Pro2col are able to help you choose the right product to fit your feature requirement and budget limitations.  To speak to an ad hoc file transfer consultant call Pro2col today on 0333 123 1240.

Socitm 2012: Managed File Transfer for Councils

Socitm 2012: Managed File Transfer for Councils

We’ve been working closely with councils throughout the UK to simplify, secure and streamline their file transfer, so we couldn’t miss the opportunity to attend Socitm 2012; the No. 1 UK ICT event for councils.  The conference has kicked off today (here’s a breakdown of the programme) and the Pro2col team are ready and waiting to share the knowledge and experience that we have gained from working with councils to secure person-to-person file transfers and automate the movement of sensitive data into and out of the organisation.

pro2col_at_socitm_2012

On a similar note, this is the ideal moment to publically release our lastest e-book: The Council’s Guide to Secure Managed File Transfer, which is now available for download.  It covers a range of issues surrounding the secure movement within councils including:

  • How to eliminate the problems caused when employees resort to insecure, non-compliant file transfer methods such as email.
  • Ensuring you meet with UK data security and compliance legislation including The Data Protection Act and PCI DSS.
  • Providing your employees with a quick and simple way to send and receive sensitive files both internally and with third parties.
  • Automating the transfer of files, saving time and money.
  • How to regain control over file transfer processes and user access.

If you’re at the conference and would like to speak to one of our managed file transfer experts, drop by stand 8 (piccy attached) – we’re always happy to help.  If you’ve not been able to make it this year and you’d like to talk to us, please don’t hesitate to get in touch with the office on 0333 123 1240.