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File transfer automation


Automated file transfers allow IT teams to schedule tasks around your file transfer needs and streamline business operations. These tasks are easy to set up and can be customised to meet the specific requirements of your business processes. This gives IT teams granular control over what data is transferred and when. This is a guest blog from Ipswitch; a leading data transfer vendor working with Pro2col since 2009.

IT often relies on scripting in order to transfer files on a regular basis. Maintaining multiple scripts written by different employees in different scripting languages introduces complexity and reduces your ability to scale file transfer activities. Automated file transfer solutions helps take the ‘human error’ out of this process. IT teams can quickly create new transfers, modify them when needed and quickly on-board new trading partners for improved operational efficiency. This can all be achieved with zero scripting capabilities – even complex, logic-based workflows can be created and modified without the need for advanced programming skills.

This allows IT teams to improve, track and manage workflows to ensure high volume business-to-business file delivery to authorised recipients. File transfers can be easily set up to push files to multiple systems simultaneously on a regular basis or set up as a one-time batch file transfer transaction. Many automated systems support guaranteed delivery via automatic forwarding and error handling capabilities for all data transfers that take place.

 

Benefits

The automation of file-based tasks and business workflows enables IT to:

  • Minimise the need to maintain multiple scripts
  • Meet service level agreements (SLA) requirements
  • Stay flexible in order to adapt to changing business conditions
  • Eliminate the need to manually monitor where files are at a given time

 

Cost saving

All of these advantages add up to real cost savings. Organisations prevent financial penalties associated with SLAs and data protection regulation violations, and consolidate and re-invest team resources in order to focus on higher priority responsibilities.

 

Use-case

The benefits are best described by two Ipswitch MOVEit Automation users at VIVA Health. Manager of Information Systems Ryan Kramer had a number of tasks requiring database lookups and other complex steps, which were difficult to code using DOS scripts.

“Scheduling was a bear. If a password changed, we had to manually re-schedule every job. Tasks broke down pretty regularly, so they had to be monitored very closely. Focusing on something this mundane was distracting and time-consuming, and often kept us from working on tasks that were ultimately of higher value”.

Ryan Kramer, Manager of Information Systems at VIVA Health

Ragan McBride, VIVA Health’s Automation Engineer goes on to elaborate on the value it has brought to his organisation.

“We estimate that MOVEit is saving us the equivalent of two full-time equivalents (FTEs). We had one employee who was transferring to another department. With MOVEit, I was able to automate 75% of the work he had been doing, so we saved 75% of one man-year on his part alone. Plus our PCs are no longer tied up on these tasks.”

Ragan McBride, Automation Engineer at VIVA Health

Pro2col are Gold Partners in the UK for Ipswitch and can provide detailed MOVEit-specific consultancy throughout your project; from demos, trials and licences, through to installations, training and support. Find out more about Ipswitch and MOVEit Automation. This is the latest in a series of guest blogs from the leading vendors, demonstrating how a file transfer solution can benefit your business.

Interested in a file transfer solution?