0333 123 1240 info@pro2colgroup.com

Housing Associations

Streamlined, cost effective processes. Improved service user satisfaction.

Housing associations we provide solutions and services for include…

There’s pressure on housing associations to improve satisfaction for their service users, whilst cutting costs and driving efficiencies.

Like many sectors, COVID-19 has added more pressure: An increased demand for social housing and a backlog of repairs, made worse by a workforce reduced by sickness and self-isolation.

Pro2col are independent, G-Cloud 12 approved experts in secure file transfer, automation and system integration. Since 2004 we have helped housing associations set up streamlined, cost effective processes. Service users benefit from quicker and more efficient provision.


“Pro2col were friendly, efficient and always on hand to answer any questions we had. Our solution was deployed smoothly, met our requirements, budget and time frame.

Mark Holman

PSN Architect, Cambridgeshire County Council

Housing association solution stories

Here are some of the ways we could help you

Providing timely repairs

Tenants demand timely repairs, yet manual administration slows down the process. With a backlog of repairs expected in the wake of COVID-19, are your processes able to cope?

We can automate the administration of the complete repair process. From a tenant requesting a fix, ordering materials from suppliers, booking labour from partners, right through notifying the tenant of dates and progress.

Speed up the housing allocation process

Many housing associations have empty properties. Yet they still incur excessive costs for temporary accommodation whilst allocations are processed.

Automated workflows can speed up this process and drive efficiencies. Manual interaction can be replaced by automated agents or bots. Or workflows can be built to combine manual and automated processes.

Tenant connectivity

Many tenants are digitally connected. They expect to be able to interact with your organisation via mobile and carry out an element of self-service functionality.

Bespoke webforms can integrate into your website to provide this functionality. The web form will securely capture data, then automate ongoing actions:  This can be used for booking gas safety check or other health and safety requirements, logging repairs and notifications can update tenants when work is scheduled or complete

Business insights

Save time generating endless reports and get real-time visibility. Automated report generation will automatically scrape data from different sources and configure it however you need.

Visibility of active repair requests will allow you to arrange bulk repairs for an entire building, reducing disruption and cost. Or at a more strategic level, you could configure a solution to scrape population data to plan for future demand.

Sharing information with agencies

Data shared with agencies or external partners is often personally identifiable data and sensitive. This means is requires the highest protection to comply with the GDPR and other legislation.

Secure file sharing infrastructure allows you to share information with agencies / external bodies quickly, securely and efficiently. Depending on the process, this can done by secure email, onboarding partners to your infrastructure, or integrating with their infrastructure.

Mergers or acquisitions

Mergers are common place for housing associations, as they offset decreased funds against increased service demands.

A large file transfer solution can move whole company data sets during a merger or acquisition (terabytes of data).

More common though is for businesses to take advantages of a merger to replace complex, legacy workflows or file transfer solutions. Investing in a more cost effective solution allows data to be managed though one secure, centralised platform for enhanced visibility and control.

Use cases for department

Saving time and resource to improve efficiency

Secure remote working

This is increasingly important post-COVID. Secure file transfer and collaboration functionality allows staff to have secure remote access to company files and work collaboratively on the same version. It also allows them to transfer files securely outside the organisations, without resorting to insecure, consumer grade apps to share files. All exchanges remaining in-line with the company security policy.

Human resources (HR)

System-to-person automation can send and audit the secure distribution of HR documents, including contracts.

In fact, HR departments can deliver the complete employee onboarding process with both front and back end system automation. This removes manual steps and improves accuracy. For example, the employee or HR contact can fill in a configurable web form, which includes e-signing and dating. Then this can automatically be exported as a pdf contract and stored in the repository. Next a fully automated user provisioning workflow can be executed, setting up access and logins for in systems like ActiveDirectory and ERP, emailing the user their login credentials.

Marketing

Marketing teams regularly share large image or video files, which are too big for email. They often resorting to risky consumer grade, insecure file sharing apps.

A controlled file sharing environment can easily integrate with existing email infrastructure, allowing users to share large files. There are additional security controls, administrative access and visibility of all transfers. Permissions can be set in line with data access policies so that staff only access the data they need in order to do their job.

Finance

Finance departments can manage invoicing, orders and payroll documents using automated workflows.

System-to-system automation can trigger regular batch transfers and onward data gathering processes to populate spreadsheets or reporting.

Useful resources

Guides and tools to help support your project

MFT TRANSFORMS MORTAGE APPLICATION PROCESS

This use case explains how a mortgage provider used Managed File Transfer (MFT) to simplify the review and acceptance of an application.

MANAGED FILE TRANSFER BUYER'S GUIDE

Pro2col’s Managed File Transfer Buyer’s Guide equips you with the knowledge to make the right decision when it comes to securely transferring or sharing files.

SECURE ONLINE FORMS AND AUTOMATION

Businesses need information from their internal users, external customers and suppliers all the time and it is highly likely this will include personal or sensitive data.