Top 8 Reasons for buying Managed File Transfer Software

Managed File Transfer solutions are becoming a crucial component of an organisation’s IT infrastructure. With large data breaches getting rapid exposure around the Internet, such as the recent exposure that 2.4 million of Carphone Warehouse’s customer’s details may have been stolen, having the right tools to secure data and provide a comprehensive audit of its access is imperative.

However if you thought that ensuring the security of business data was the most common reason that companies invested in Managed File Transfer software, you’d be wrong. According to an Aberdeen Group study, IT security was second only to increasing the productivity of the company buying it.

  • Reduce total cost 22% 22%
  • Replace other delivery mechanisms 25% 25%
  • Address audit deficiencies 25% 25%
  • Industry standards and best practice 32% 32%
  • Improve reliability 33% 33%
  • Collaborate with trusted third parties 37% 37%
  • Security-related incidents 39% 39%
  • Improve productivity 65% 65%

Source: Aberdeen Group 

# 8 – Reduced Total Cost

The total cost of a file transfer technology shouldn’t by any means measured by the cost of purchasing the software. The ancillary costs of managing, maintaining and supporting a solution can significantly out-weight the initial purchase price, depending upon the nature of the solution and over what term you’re measuring. Various solutions are very ‘professional services’ heavy resulting in high ongoing ‘management fees’. Of course there are those solutions that bring tears to your eyes at maintenance renewal time too!

# 7 – Replace Other Delivery Mechanisms

Quite frequently companies take with the approach to develop their own DIY file transfer systems. Building them in house can result in a bespoke solution, perfect for the company, however the cost of managing and maintaining them into the future, especially with the fluid nature of IT teams can prove challenging. An alternative scenario might be that they may have outgrown the incumbent solution making it not fit for purpose, an example being a simple FTP server not providing the visibility, guaranteed delivery and reporting required for mission critical business processes.

# 6 – Address Audit Deficiencies

Being proactive and ensuring regular audits of IT systems are imperative, whether delivered in-house or contracted in. Ensuring the right technologies are in place before the problem exists ALWAYS proves a cheaper option than a data breach.

# 5 – Industry Standards & Best Practice

Some form of industry standard or compliance affects an increasing number of businesses. Whether its PCI DSS, covering all credit card payments, HIPAA ensuring the security of sensitive healthcare data, SOX, GLBA, or the Data Protection Act there’s a good chance your company will need to comply. Added to that the information security standards that businesses set out to achieve off their own back such as ISO 27001, and its no surprise this makes it into the top 5.

# 4 – Improve Reliability

Number four has a direct correlation to a company’s financial well-being or its bottom line, thus making it easy for the business to justify the expense. Missed file transfers can cost a business dearly if payment runs are missed, orders are not processed or SLA’s are not hit. The direct costs can be significant and it quickly becomes a hot topic.

# 3 – Collaborate With Trusted Third Parties

Being able to communicate securely with customers and trading partners is the lifeblood for every organisation, although the requirements change from business to business the sentiment does not. No business is an island, and being able to securely exchange data in 2015 is mandatory. However it’s imperative to have the appropriate ‘secure data exchange’ technology in place, to be both effective and professional.

# 2 -Security Related Incidents

Lets be honest, security breaches are reasonably common although not always on the magnitude of those that create a media frenzy. Email attachments can be sent to the wrong location, consumer grade tools might be compromised, an FTP server might be incorrectly configured, the potential flash points are numerous. Not wanting to be the next Carphone Warehouse should be reason enough to warrant the investment in the a secure managed file transfer solution.

# 1 – Improve Productivity

It’s no surprise that this is the most common reason for companies to invest in managed file transfer software. Improved profitability is the goal of most organisations, improving productivity goes some way to helping to achieve that; driving costs down, reducing errors, speeding throughput and increased efficiency. Pro2col has worked on hundreds of projects where Managed File Transfer software has created significant savings and demonstrable ROI for companies. The requirements change from company to company meaning that no Managed File Transfer software fits all scenarios as they vary in complexity. Our range of solutions aid basic automation whilst others provide deep programmatic integration with other enterprise technologies. This is where the true value of an MFT solution is realised and our expert technical consultants have considerable experience to help with your managed file transfer project.

To find out which Managed File Transfer solution would best fit your company requirements, download our free comparison resource at the top of this page, or have a chat with our expert team on +44 (0) 207 118 9640.