0333 123 1240 info@pro2colgroup.com

How do I monitor my Managed File Transfer system?

As we all know, any computer system tends to merge together multiple products, often from different vendors. These products may encompass scheduling, user authentication, monitoring, database and a whole host of others. Finding one unified product can sometimes be problematic, as very few vendors offer a lock, stock and barrel solution.


With regards to a Managed File Transfer (MFT) solution, most products contain a dedicated reporting component, available as either an integral part of the solution or as an additional module which can be purchased and installed separately.

However, when it comes to event monitoring, the majority of solutions have kicked the ball over the fence and instead have taken the approach of providing some simple methods to alert operators or administrators of potential problems. In this article, I’ll explore some of the ways that you can use these interfaces to best suit your needs.

Before you even consider how you want to interface your MFT to your monitoring, you need to take a long look at whether in fact something is worth monitoring. For example, would you want to be alerted when someone fails to login to your FTP server? If it’s a wannabe hacker and their IP address gets automatically locked out, then probably not. If it’s a production batch account, then probably yes. Think about your MFT system in component pieces and judge each part on its own merit. Just because you monitor some of it, you don’t have to do it all.

The Problem with Email

One of the easiest monitoring methods is to generate an email when something goes wrong; unfortunately this is also one of the biggest areas for monitoring failures, due to a couple of reasons.

First, relying on email does not preclude a failure or delays in your mail system. Emails can potentially get lost or marked as spam by the mail server if enough are generated. Secondly, if you are only notified of failure, but you don’t receive any emails, is your system working?

Simple Network Management Protocol

SNMP is a protocol designed for monitoring a network and its various devices. There are several monitoring solutions commercially available, however you need to check your MFT system to determine if it is able to create an SNMP trap; if not, you are limited to just monitoring the MFT server(s).

Log Watcher

Most monitoring tools contain a log watcher of some description. The monitoring solution can be set to read your log files on a regular basis and will generally remember which parts of the log have already been read. An alert is raised when a certain regular expression is encountered in the log file.

Be careful when using this approach that you do not inadvertently change the log levels of the MFT solution and that error text does not change with software upgrades.

Event Log

Some MFT solutions allow writing to Windows event logs, which you can then monitor with any commercial monitoring solution. On a Linux or Unix system, you would perhaps be checking the /var/log directory (system logs are written to /var/log/messages).


If your MFT solution writes log records to a database, use a query launched from the monitoring solution to routinely extract error events. Depending upon the frequency of execution, this can give near real-time results.

And Finally…Scripting

If your MFT product provides an API, why not use some scripting to generate events? A Cron or Windows scheduled task can routinely check directly into your system for noteworthy events.

Past the Interface

Now that you’ve worked out a way to get the events from your MFT system into your Monitoring solution, you need to consider how you want to be alerted. Of course, this is the responsibility of the monitoring solution, but consider how you would like to grade the events that you receive. Do they all require your immediate attention, or can you apply a priority to some, while others can wait. In practice, it makes sense to prioritise events before passing them to the monitoring solution.

Reactive recovery

Whichever method you use to pass events to the Monitoring tool, you may find that you also have the opportunity to execute certain activities when you detect an issue. Many monitoring tools possess this functionality (If you script your monitoring interface, this can be used too). A good example of this may be to restart a failed interface, or enable an alternate workflow.

Find Out the Top Ten Signs your MFT Software Needs a Health Check!


Top 10 Signs

Like any computer system, your managed file transfer solution needs to be kept well tuned in order to provide the best performance.

Learn to recognise the top ten signs that your Managed File Transfer solution needs a health check.

Download our guide now; ‘10 Common Signs your Managed File Transfer Solution Needs a Health Check‘.

[yikes-mailchimp form=”7″]

Pro2col’s engineers are trained and accredited to provide a comprehensive solution health check of your managed file transfer software and environment. For more information get in contact today by calling our team on 020 7118 9640.