AUTOMATED FILE TRANSFER

WHAT IS AUTOMATED FILE TRANSFER?

Automated file transfer is a term used to describe the programmatic movement of files. Typically automated business processes exist for system to system transfers either inside an organisation or between trading partners and are usually file based. Businesses usually look to adopt fully featured solutions to replace legacy scripts or unreliable manually processes reducing support overhead, error rates and increasing efficiency.
 
An automated file transfer solution should provide a simple, powerful interface enabling IT to create business workflows without the need for programming skills. Features should include the ability to push and pull files using a variety of file transfer protocols, to provide a wide range of options to schedule events and transform or manipulate file contents. Robust reporting and notification is key to ensuring those responsible are informed in a timely manner.

 

File Transfer Automation

WHAT PROBLEMS DOES AUTOMATED FILE TRANSFER ADDRESS?

Workflow automation plays a pivotal role in unifying these independent systems and streamlining the flow of data throughout the business. Automated file transfer solutions give business the power to achieve unprecedented levels of automation, freeing staff from time intensive manual processes, increasing productivity and reducing costs.

Managed File Transfer

Organisations are typically looking to:

 

  • Enable timely file transfer so that IT isn’t a business bottleneck
  • Have better visibility of files transferred, accessed and downloaded
  • Automate repetitive processes to free up resources
  • Transfer files faster – replacing shipping of media such as media USB devices, DVD’s & HDD’s
  • Send large data sets, quickly to trading partners across the world

IT often looks to Automated File Transfer to:

  • Replace insecure/legacy/open source FTP servers
  • Remove the single point of failure of homegrown bespoke file transfer solutions
  • Integrate with Enterprise systems, e.g. SharePoint or cloud services, e.g. Dropbox, Amazon, Azure
  • Automate the movement and integration of data between disparate systems and endpoints
  • Achieve compliance with company, industry or regulatory standards such as Data Protection, GDPR, PCI, SOX and HIPAA.
Managed File Transfer

INDUSTRY USE CASES FOR AUTOMATED FILE TRANSFER

Finance

By replacing in-house developed or legacy systems remains the most frequent requirement for our financial services customers. Home-grown solutions are no match for modern automated file transfer solutions that enable processes to be centralised, provide comprehensive auditing and reporting functions and minimise ongoing support overheads by removing the need for custom scripting for example. By reducing the proprietary protocols, such as Connect:Direct, you can significantly reduce costs, replacing customer-facing systems to communicate with standard protocols such as SFTP.

Public Sector

Securing data is a regulatory necessity. Using a combination of features, automated file transfer products can secure the data moved between organisations, both in transit and at rest. Data can be moved using a number of different secure methods and by leveraging either automatic encryption using PGP or storing to an encrypted repository with hidden keys, data can be protected at rest. Using the mobile option on many of the managed file transfer systems available, Public sector organisations can transfer notes between tablet devices and central records, enabling home visitors to update notes on site.

Retail

Many automated file transfer solutions have built in compliance settings to help an organisation configure their systems to be PCI compliant. Regular reports check the system for compliance and if a setting is changed that would breach PCI guidelines it will flag the setting and ask for a reason for the change. By moving data to and from stores and POS systems on an automated schedule, all data can be stored centrally at head office, providing a better picture of how each branch is doing and adding another layer of security to the data. This automation can also be used to trigger orders when stock levels get low.

RECOMMENDED AUTOMATED FILE TRANSFER SOLUTIONS

Our expertise makes us the preferred partner for many of the leading file transfer vendors. We provide software licences, professional services and support for the majority of these recommended solutions:

Coviant Diplomat MFT

Founded in 2004, and based in Wellesley, Massachusetts, Pro2col has been a trusted partner of Coviant for over 5 years. 

Helpsystems GoAnywhere

Founded over 20 years’ ago (as Linoma). Over 13,000 customers worldwide and Pro2col partners since 2014.  Based in Minnesota, USA.

Globalscape EFT Server

Over 20 years’ experience and 13,000 customers worldwide. Based in Texas, USA. Pro2col has been a UK Master Partner for ten years.

Coviant Diplomat MFT

Founded in 2004, and based in Wellesley, Massachusetts, Pro2col has been a trusted partner of Coviant for over 5 years. 

Helpsystems GoAnywhere

Founded over 20 years’ ago (as Linoma). Over 13,000 customers worldwide and Pro2col partners since 2014.  Based in Minnesota, USA.

Globalscape EFT Server

Over 20 years’ experience and 13,000 customers worldwide. Based in Texas, USA. Pro2col has been a UK Master Partner for ten years.

Ipswitch Moveit

Over 35 years’ experience and 7000 deployments worldwide. Based in Illinois, USA. Pro2col have been UK partners since 2010.

Cleo MFT

Over 35 years’ experience and 7000 deployments worldwide. Based in Illinois, USA. Pro2col have been UK partners since 2010.

SRT Cornerstone

Founded in 2001, SRT are based in Maryland, USA with customers in 125 countries. Pro2col have been partners since 2014.

Ipswitch Moveit

Over 35 years’ experience and 7000 deployments worldwide. Based in Illinois, USA. Pro2col have been UK partners since 2010.

Cleo MFT

Over 35 years’ experience and 7000 deployments worldwide. Based in Illinois, USA. Pro2col have been UK partners since 2010.

SRT Cornerstone

Founded in 2001, SRT are based in Maryland, USA with customers in 125 countries. Pro2col have been partners since 2014.

JSCAPE MFT Server

JSCAPE is a private company founded in 1999 with offices in Florida and Oregon. Customers range across  54 countries worldwide.

Oracle MFT

Oracle Corporation was co-founded in 1977 and is headquartered in Redwood Shores, California, USA. They have customers in 175 countries.

Axway Amplify

Axway Software was incorporated on 28 December 2000. Based in Paris, France. Axway have 11,000 customers in 100 countries.

JSCAPE MFT Server

JSCAPE is a private company founded in 1999 with offices in Florida and Oregon. Customers range across  54 countries worldwide.

Oracle MFT

Oracle Corporation was co-founded in 1977 and is headquartered in Redwood Shores, California, USA. They have customers in 175 countries.

Axway Amplify

Axway Software was incorporated on 28 December 2000. Based in Paris, France. Axway have 11,000 customers in 100 countries.

AUTOMATED FILE TRANSFER NEWS

How can I find out if a file transfer failed?

Data transfers underpin many operations within an organisation, so it’s important to know if a file transfer failed. Your customer SLAs may depend on it. Read on to find out how an MFT solution can alert you when a transfer fails and identify the reasons why.

Secure online forms and automation

Online forms allow businesses to gather customer, supplier or internal user data securely and efficiently, removing manual processing and reducing human error. Fields are customisable and can be configured to automate follow-on business processes.