File Sharing and Secure Email

Problems file sharing and secure email addresses

Hosting & Integrations for file sharing and secure email

WHAT IS FILE SHARING AND SECURE EMAIL?

File Sharing

Secure File Sharing is a term used to describe sending files with sensitive data securely, whilst being able to collaborate both internally and externally. Gartner call it “content collaboration”, and it’s also known as “file sync and share” or “EFSS”.

Secure file sharing enables organisations to secure files and data at all stages, in transit, at rest and in storage whilst maintaining ease of collaboration for employees or external partners.

With compliance standards such as GDPR to follow, secure file sharing keeps your data secure but crucially auditable. Therefore, you always have control and a log of what data is where and who it has been accesed by.

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Secure Email

Secure email is a term used to describe a way to send a file to someone in a safe and efficient manner. The terms “ad hoc” or “person to person” are also sometimes used.

A secure email solution will quite simply allow you to create a single job, enter the email address of your recipient, add a download link and press send. That’s it. No further details concerning your recipient are required and all they need in order to receive the file is a standard email account, you can make this even more secure if you wish.

Secure email file transfer is typically implemented by businesses that need to gain greater visibility of files leaving and entering the organisation. More often than not they’re implemented to replace consumer-grade solutions like Dropbox, WeTransfer or other consumer cloud based systems.

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WHAT PROBLEMS DOES FILE SHARING AND SECURE EMAIL ADDRESS?

Businesses and in particular IT or data protection officers are continually looking to ensure the security of an organisations data and files. With employees needing to send information to partners or fellow colleagues file sharing and secure email solutions can eliminate a lot of their worries:

Organisations are typically looking to:

Enable timely file sending for employees
Have better visibility of files sent and who has accessed and downloaded the information
Send files faster and in a controlled way
Eliminate the worry of large files being able to be sent
Secure sensitive information so it’s not lost or hacked
Enable safe document collaboration internally and externally
Enable remote working or remote access to files via mobile
Abide by compliance standards such as GDPR
Make documents signable

IT often looks to file sharing and secure email to:

Add to existing office 365, MS Exchange, or Google email servers, for ease of use for employees
Remove the single point of failure of homegrown bespoke file transfer solutions
Replace consumer-grade file sharing such as Dropbox or WeTransfer
Have control and be able to audit the sending of files and data
Set expiry and maximum downloads on files to keep control
Transfer files across across a secure HTTPS connection
Integrate with other applications and systems
File share on a cloud infrastructure

FIND THE RIGHT SOLUTION TO SOLVE YOUR BUSINESS NEEDS

HOSTING AND INTEGRATIONS FOR SECURE EMAIL AND FILE SHARING SOLUTIONS

Whether you have technical expertise or not, your business can utilise file sharing and secure email easily. You can purchase and host onsite or we can help you host the solution in your cloud environment.