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FILE SHARING AND SECURE EMAIL

WHAT IS FILE SHARING AND SECURE EMAIL?

File Sharing

Secure File Sharing is a term used to describe sending files with sensitive data securely, whilst being able to collaborate both internally and externally. Gartner call it “content collaboration”, and it’s also known as “file sync and share” or “EFSS”.

Secure file sharing enables organisations to secure files and data at all stages, in transit, at rest and in storage whilst maintaining ease of collaboration for employees or external partners. 

With compliance standards such as GDPR to follow, secure file sharing keeps your data secure but crucially auditable. Therefore, you always have control and a log of what data is where and who it has been accesed by.

Secure Email

Secure email is a term used to describe a way to send a file to someone in a safe and efficient manner. The terms “ad hoc” or “person to person”  are also sometimes used.

A secure email solution will quite simply allow you to create a single job, enter the email address of your recipient, add a download link and press send. That’s it. No further details concerning your recipient are required and all they need in order to receive the file is a standard email account, you can make this even more secure if you wish.

Secure email file transfer is typically implemented by businesses that need to gain greater visibility of files leaving and entering the organisation. More often than not  they’re implemented to replace consumer-grade solutions like Dropbox, WeTransfer or other consumer cloud based systems.

 

WHAT PROBLEMS DOES FILE SHARING AND SECURE EMAIL ADDRESS?

Businesses and in particular IT or data protection officers are continually looking to ensure the security of an organisations data and files. With employees needing to send information to partners or fellow colleagues file sharing and secure email solutions can eliminate a lot of their worries:

secure Email

Organisations are typically looking to:

 

  • Enable timely file sending for employees
  • Have better visibility of files sent and who has accessed and downloaded the information
  • Send files faster and in a controlled way
  • Eliminate the worry of large files being able to be sent
  • Secure sensitive information so it’s not lost or hacked
  • Enable safe document collaboration internally and externally
  • Enable remote working or remote access to files via mobile
  • Abide by compliance standards such as GDPR
  • Make documents signable

IT often looks to file sharing and secure email to:

  • Add to existing office 365, MS Exchange, or Google email servers, for ease of use for employees
  • Remove the single point of failure of homegrown bespoke file transfer solutions
  • Replace consumer-grade file sharing such as Dropbox or WeTransfer
  • Have control and be able to audit the sending of files and data
  • Set expiry and maximum downloads on files to keep control
  • Transfer files across across a secure HTTPS connection
  • Integrate with other applications and systems
  • File share on a cloud infrastructure
secure email

HOSTING AND INTEGRATIONS FOR SECURE EMAIL AND FILE SHARING SOLUTIONS

Whether you have technical expertise or not, your business can utilise file sharing and secure email easily. You can purchase and host onsite or we can help you host the solution in your cloud environment.

ON-PREMISE

We can liaise with you how best to access the file sharing and secure email software that is housed on your premises.

IN YOUR CLOUD

We can liaise with you to host the file sharing and secure email in your cloud infrastructure if you have your own.

File sharing and secure email solutions can integrate and work in conjunction with the following applications:

RECOMMENDED FILE SHARING AND SECURE EMAIL SOLUTIONS

Our expertise makes us the preferred partner for many of the leading file Sharing and secure email solutions. We provide software licences, professional services and support for all of these recommended solutions. Some are pure file sharing and secure email solutions, while others offer this feature as part of a managed file transfer solution:

Galaxkey

Founded in 2010, Galaxkey is based in Hertfordshire, UK , as well as Atlanta, USA and Dubai in the Middle East and are a Pro2col Partner.

Globalscape EFT Server

Over 20 years’ experience and 13,000 customers worldwide. Based in Texas, USA. Pro2col has been a UK Master Partner for ten years.

GoAnywhere

Founded over 20 years’ ago (Linoma). Pro2col partners since 2014 with 13,000 customers worldwide. Based in Minnesota, USA.

Ipswitch Moveit

Over 35 years’ experience and 7000 deployments worldwide. Based in Illinois, USA. Pro2col have been UK partners since 2010.

Galaxkey

Founded in 2010, Galaxkey is based in Hertfordshire, UK , as well as Atlanta, USA and Dubai in the Middle East and are a Pro2col Partner.

Globalscape EFT Server

Over 20 years’ experience and 13,000 customers worldwide. Based in Texas, USA. Pro2col has been a UK Master Partner for ten years.

Helpsystems GoAnywhere

Founded over 20 years’ ago (as Linoma). Over 13,000 customers worldwide and Pro2col partners since 2014.  Based in Minnesota, USA.

Ipswitch Moveit

Over 35 years’ experience and 7000 deployments worldwide. Based in Illinois, USA. Pro2col have been UK partners since 2010.

FILE SHARING AND SECURE EMAIL NEWS

File sharing apps: Do I need a Dropbox alternative?

Read up on the risks of using file sharing apps, how they measure up against compliance, and get tips on tackling shadow IT in your organisation. This is a valuable resource if you are considering sourcing a Dropbox alternative.